Enrolments
General Enrolment Information
Enrolments take place for all courses at either Castleford College, Selby College and Wakefield College.
If you haven’t made an application contact Course Information on 01924 789111 or email courseinfo@heartofyorkshire.ac.uk, if you haven’t received a letter inviting you in to enrol with a time and date, then please contact our Admissions Team on admissions@heartofyorkshire.ac.uk for details of how and when to enrol. Please also see the FAQs at the bottom of the page for what you need to bring with you.
If you want to enrol on an apprenticeship, then please call the Apprenticeships Team on 01924 789469.
The Enrolment Process
If you are aged 16 - 18 you will need to bring the following:
- Enrolment letter – Check this is the right time and date
- Exam results/evidence
- Parent/Carer details – Home and mobile numbers, and email addresses.
- Exam access arrangement evidence (if applicable)
- Evidence of your immigration permission if you have not lived in the UK for the previous 3 years (passport/eVisa/Share Code)
If you are aged 19+ you will need to bring the following evidence for each row that applies to you:
| Criteria | Evidence | Example |
|---|---|---|
| Not resident in the UK for previous 3 years | Evidence of Right of Abode in the UK |
eVisa/Share Code ARC card |
| Paying Fees, Fee Concessions (Except HE and Advanced Learner Loans) |
ID and Address Must be issued by a recognised organisation and show their logo, name and information Must in student’s name Must be dated within the last three months Must be the original document and not a copy |
ID Address |
| Fee Concession due to low income |
ID and Address as above Evidence of Low Income Must be dated within 3 months of start date |
Wage slip Employment contract, Annual tax return/P60 Universal Credit Statement |
It will take up to an hour to enrol and you must keep your appointment time to ensure you will be seen.
At the College where the course is delivered unless you have been told in your invite letter to enrol online. This applies to some adult courses and if this is the case follow the instructions on your letter. For courses delivered at Lightwaves or The Waterton Building, then please enrol at Wakefield College. The delivery location is shown on the course leaflet or your invitation to enrol.
Please contact our Admissions Team on 01924 789110 who will be able to look at your application and assist you.
You must try to attend at the appointment allocated as may of our courses are oversubscribed and your enrolment will secure your place. If in exceptional circumstances you cannot attend will need to contact our Admissions Team on 01924 789444 by the deadline on your letter to change your appointment. If you do not do this you will lose your offered place.
You will be issued your ID badge at the end of your enrolment appointment. You must retain this and wear at all times when you are attending College. You cannot access College without a valid ID badge.
When your enrolment has been processed you will receive a welcome email and text message with login details to our College Systems which includes the student portal and student app. Here you will find your timetable. If you do not receive either the email or text message (this could take a few days after your enrolment appointment) please contact us on 01924 789444.
Please ring 01924 789444 and a member of staff will confirm your Login details.
Please ring 01924 789444 and a member of staff will confirm your password.
You will need to bring your device into College and speak to your tutor in your first class. Please ring 01924 789444 and a member of staff will access your timetable and email you the details of your first week.
GCSE Results & Previous Achievements
Students must bring in evidence of all their achievements as these will be considered when discussing which level of qualification you will study. Students aged 16-18, studying more than 150 hours, must also study maths and/or English, where they do not already hold GCSE or equivalent grade 9-4 or L2 Functional Skills. Therefore, your results slips will be scanned by College staff and attached to your enrolment form and will be verified against your Personal Learning Record (PLR). Enrolments to Maths and/or English will then be added to your timetable where applicable.
Yes - results slips are acceptable but you will not be able to enrol without them.
Full time students have all been advised to bring their certificates in when they enrol. If you do not bring in your certificates/results slip and they are needed for the entry requirements, you will be advised at the ‘meet and greet’ that you will need to go home and get them.
Apprenticeships
Information on Apprenticeships at Wakefield College can be found on our website.
Criminal Convictions
Relevant convictions are those which may present a danger to other people. These include sexual or physical assault and dealing drugs. Minor offences, usually deemed not relevant, include using or possessing drugs, driving offences and shoplifting. If you declare a relevant criminal conviction at enrolment you will be asked to provide further information before you can proceed with your enrolment.
Residency Status
If have not been resident in the UK for the previous 3 years you will be required to provide evidence to support your immigration status/right of abode in the UK. This may be your Passport, Application Registration Card (ARC) or eVisa. You can also prove your immigration status by providing us with your eVisa Share Code www.gov.uk/view-prove-immigration-status.
The enrolment processor will confirm with you the evidence you need to provide. If you can enrol during the day you can return to the College with your evidence to complete your enrolment. If you need to return on an evening you will be asked to make an appointment to complete your enrolment when the College is open for evening enrolments. You can also scan a copy of your evidence and email it to data@heartofyorkshire.ac.uk.
Fee Remission & Financial Support
Some students may be eligible for help towards travel, meals, kits etc. If students ask about help with these areas please contact Financial Support, 01924 789549, email financialsupport@heartofyorkshire.ac.uk or scan the QR code which should be around College linking to the Pay My Student system.
Students or parents should log into the Pay My Student system and complete the form once the student has enrolled, attaching evidence of household income.
Students are not required to show evidence of the benefits they are receiving. This information will be verified by the Department for Work and Pensions.
Evidence of gross salary dated within 3 months which can be an annual tax return, wage slip, employment contract or Universal Credit Statement. See Fees & Money Matters for further information on Fees.
Threshold @01.08.25
Annual Gross Salary* <£25,750
| Threshold @01.08.25 |
|---|
| Annual Gross Salary* <£25,750 |
|
Monthly <£2,146 4 Weekly <£1,981 Fortnightly <£990 Weekly £495 |
Students who are enrolling on a funded course, but do not meet the criteria for a fee concession may be able to apply for help with their fees dependent on their household income. Please contact Financial Services 01924 789283 for further advice.
Advanced Learner Loans (ALL)
We cannot give advice about ALL but can direct you to the ALL website: https://www.gov.uk/advanced-learner-loan/overview.
If you do not have internet access to apply for your loan from home, please contact our Admissions Team on 01924 789110.
If you do not have an approved ALL at the time of your enrolment, you will be still be allowed to complete your enrolment. You will have 35 Days, from your course start date, to obtain your loan. If an approved loan is not in place at this point your place on the course will be reviewed by the Executive Director of Finance and Resources.
Consumer Law & Right to Cancel
Information on your right to cancel your enrolment and Consumer Law is available below.
Still haven’t applied yet, need some advice?
Give our Course Information Team a call on 01924 789111 or email us at courseinfo@heartofyorkshire.ac.uk for advice or to book a Careers appointment email careers@heartofyorkshire.ac.uk.